Objective
The primary objective of this policy is to establish a formal and periodic Academic Audit System to:
- Ensure quality in teaching, learning, assessment, and evaluation processes.
- Verify attainment of Program Outcomes (POs) as per NBA GPAC 4.0.
- Promote transparency, accountability, and continuous academic improvement.
Scope
This policy applies to:
- All academic departments and programs (UG/PG) of the engineering college.
- All faculty members, course coordinators, and administrative academic staff.
- All academic activities including curriculum delivery, student assessments, mentoring, and feedback.
Audit Frequency
Audit Type | Frequency |
Internal Academic Audit | Once every semester |
External Academic Audit | Once every academic year |
Special Audit (if needed) | On demand by IQAC / NBA preparation |
Audit Team Composition
Type | Composition |
Internal Audit | Senior faculty from other departments, IQAC members |
External Audit | Experts from other engineering institutions, industry professionals, NBA resource persons |
Key Audit Areas (As per NBA GPAC 4.0)
Audit Component | Focus Area |
Curriculum Delivery | Lesson plans, syllabus coverage, mapping to COs/POs, pedagogy, use of ICT tools |
Course Files | Course outcomes (COs), lesson plans, assignments, question papers, answer scripts, CO-PO mapping |
Assessment Practices | Quality of internal assessment, CO attainment, Bloom’s taxonomy levels |
Program Outcomes (POs) | Mapping of COs to POs, and evidence of attainment |
Graduate Attributes (GAs) | Evidence of developing ethics, teamwork, communication, life-long learning, etc. |
Audit Process Flow
Planning
- Dean Academics prepares an academic audit calendar at the beginning of the academic year.
- Departments are notified in advance for preparation.
Preparation of Audit Documents
- Each department prepares and submits:
- Course files
- Teaching plans
- Attendance records
- Result analysis
- PO/CO attainment reports
- Feedback analysis and action reports
- Each department prepares and submits:
Audit Visit
- Audit team reviews documents and interacts with:
- Faculty members
- Course coordinators
- Students (random sampling)
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Audit Reporting
- The audit team submits a Department-wise Audit Report including:
- Strengths
- Areas for improvement
- Non-compliances
- Recommendations
Action Plan
- Departments prepare an Action Taken Report (ATR) within 15 days of audit report.
- Progress is monitored in subsequent audits.
Documentation and Evidence
- All audit records, course files, audit reports, ATRs must be maintained in both physical and digital formats.
- IQAC shall maintain a central repository of audit documents for a minimum of 5 years.
- These documents will be used as evidence for:
- NBA SAR (Self-Assessment Report)
- Internal Quality Assurance reviews
Evaluation Parameters and Indicators
A scoring/rubric system shall be used by auditors to evaluate departments based on:
Parameter | Max Score |
Curriculum Delivery & Planning | 10 |
Assessment & Evaluation Practices | 10 |
PO & CO Attainment | 10 |
Student Feedback Implementation | 5 |
Faculty Participation in OBE | 5 |
Mentoring & Support | 5 |
Research & Innovation Activities | 5 |
Total | 50 |
Roles & Responsibilities
Role | Responsibilities |
IQAC | Coordinate academic audits; prepare templates; maintain records; ensure loop closure |
Audit Team | Review, interact, evaluate and report findings |
HoDs | Ensure timely documentation; implement ATRs |
Faculty Members | Maintain updated course files; participate in audit interactions |
College Council | Review audit findings; support corrective actions; ensure quality enhancement |
Policy Review
This policy shall be reviewed and updated:
- Every 2 academic years, or
- Upon change in NBA GPAC guidelines
- Based on feedback from audit teams and departments.
Benefits of Academic Audit Aligned with NBA GPAC 4.0
- Promotes Outcome-Based Education (OBE).
- Ensures Graduate Attributes are achieved systematically.
- Identifies gaps in curriculum delivery and assessment.
- Encourages faculty development and academic accountability.
- Facilitates NBA readiness through documented continuous improvement.
Prepared by
Internal Quality Assurance Cell
LBS Institute of Technology for Women (LBSITW)
Poojappura, Thiruvananthapuram, Kerala